Project Tracker -NEW: Project management tool to create a Project Action list and assign workspace participants along with a due date.Events : View events relevant to the Workspace.Files - Provides a list of files shared with the Workspace, allowing participants to import or create files for collaboration.Activities - A roll-up of all the activities related to discussions, posting of content, events and files.In a Workspace, a horizontal set of tabs are available below the post area which provide a chronological list of the f ollowing:.After a Workspace is created, the Workspace owner can add or remove participants, edit the workspace information, transfer workspace ownership, or close the workspace.Entry into a Workspace is controlled by its owner with 3 options available: 1- Open to all users, 2- By invitation only, and 3- Must be asked to join.A Workspace is identified by its name, image, and summary of purpose/topic.The below "Meet" button and access to more information can be found (as shown below) on the right rail: IEEE Members can launch Google Meet from within a Workspace. NOTE: If you just wish to navigate away from the workspace, close the browser tab or select another function from the top blue bar.ġ. A confirmation popup will appear to confirm that you want to leave the workspace. To leave, or un-join, a workspace, find and select the "Leave Workspace" button in the upper right hand corner of the Workspace banner. The process of copying the files to your workspace begins. Confirm your files and then select "Upload". create, then select a destination folderĥ. Select the files to be uploaded (and copied to your workspace).ĭ. Select the source of the files: your device's local drive, your online storage (Google Drive, Box, Dropbox or Microsoft OneDrive) or from your Library.Ģ. The following sequence will take place via the displayed pop-ups, select "NEXT" for each:ġ. All files will be stored on IEEE Collabratec's secure online storage. To upload files to a workspace, select the 'Files' tab and then select the "Upload Files" button on the upper left. For other file management features, see screenshot. Files uploaded to Collabratec are stored in Collabratec even after attaching an online storage. There is no cumulative size limit for files.ģ. Moderators monitor a workspace and can invite other participants as well as edit posts.Ģ. Co-owners have most of the functions of an owner and can be assigned via the Participants list using the "Manage" buttonģ. The creator of the workspace is the owner.Ģ. The Workspace creator/owner must change this setting in order for a user to find it in the list or in search or send out an invitation (to a confirmed user).ġ. Note 2: Workspaces are defaulted to "hidden" visibility. Contact the Support Center or CT Staff for more information. These codes requires entry by IEEE Collabratec Staff. If a workspace is going to have over 100 participants and they are related to a particular section, then eligibility codes can be used to restrict entry. For most workspaces, using Invitation-only or Ask-to-join can limit which users join your workspace. Note 1: There is a fourth option for controlling who is part of your workspace. Users can also ask-to-join if that model is selected by the owner. When selected, 3 invitation options will appear including the NEW COPY URL to send via an email or chat. Users can be invited at any time by selecting the Invitation tab on located on the top banner of the workspace. Note: the information in these fields can be changed at any time using the 'Edit Workspace' link.Ĥ. Fill in the 6 fields as per the screenshot: "Creating Workspaces". Select the "Workspaces" tab on the top blue bar.ģ. NOTE: Workspaces are defaulted to "hidden" visibility. Also note, every workspace has a unique URL that you can Bookmark for direct access. You can also type the name of the Workspace you are looking for in the Main Top Search bar.
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